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Illustrative

This is an illustrative example created to show how an AI employee could be used. Figures are not from a real deployment.

Illustrative example

Logistics

Less manual typing in a logistics finance team

Business context

A 120-person logistics company with a 3-person finance team.

Challenge

Supplier invoices were typed into the accounting tool by hand, which took time and caused errors.

Previous workflow

  1. Step 1Invoice arrives by email
  2. Step 2Clerk types the fields
  3. Step 3Manager checks and approves

AI employee introduced

An invoice-processing AI employee prepares draft bills for approval.

  • Demo listing

    Ada

    Invoice Processor

    Reads supplier invoices, extracts the key fields and prepares them in your accounting tool for approval.

    • Xero
    • QuickBooks
    • Gmail

    by Ledgerline

    Pricing on request

Integrations and human oversight

Integrations

  • Xero
  • Gmail

Human oversight

A person approves every bill before payment.

Before and after

Before

  1. Step 1Invoice arrives by email
  2. Step 2Clerk types the fields
  3. Step 3Manager checks and approves

After

  1. Step 1Invoice arrives by email
  2. Step 2AI employee extracts the fields and matches the PO
  3. Step 3Manager reviews and approves

The outcomes

Time per invoice

Before

Illustrative

8 minutes

Source: Illustrative figure, not from a real deployment

After

Illustrative

2 minutes

Source: Illustrative figure, not from a real deployment

Invoices needing correction

Before

Illustrative

12%

Source: Illustrative figure, not from a real deployment

After

Illustrative

4%

Source: Illustrative figure, not from a real deployment

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